Power Platform Licensing Guide (for Power BI, Power Automate, Power Apps & Dataverse)
Simple Guide to Choosing the Right License Options for Power Platform Apps
Microsoft Power Platform lets you build apps, automate workflows and analyse data without heavy development. With three core Power Platform licenses and four Power BI license tiers, it can be hard to know which one fits your team's needs.
This guide cuts through the noise with plain-English descriptions and clear decision pointers.
We've also included a free PDF download of this guide to Power platform licenses below:
Download the PDF Guide
Power Platform Licence Types at a Glance
⊙ Unlimited Power Automate flows
⊙ Full Dataverse & AI Builder access
⊙ Premium connectors & governance controls
⊙ One flow per licensed app
⊙ Scoped Dataverse capacity
⊙ App-level governance
⊙ Governance via Azure subscription tagging
⊙ Publish to web (public) only
⊙ Consume app workspaces, dashboards, paginated reports
⊙ Increased dataset size (up to 100 GB) and higher refresh rates
⊙ Multi-geo deployment, on-premises reporting (Report Server)
Power Platform Licensing Comparison
Canvas & Model-driven Apps
Power Automate Flows
Dataverse Storage
Premium Connectors
AI Builder Credits
Admin & Governance
Power Platform Licenses Quick Decision Guide
- You need multiple apps or flows per person? → Choose Per User Plan
- You're rolling out a single critical app to a team? → Choose Per App Plan
- You just need to run occasional flows? → Choose Pay-as-You-Go
- You need simple analytics for yourself? → Choose Power BI Free
- You need to share and collaborate on reports? → Choose Power BI Pro
- You need enterprise features without dedicated capacity? → Choose Premium Per User
- You need organisation-wide performance and scale? → Choose Premium Capacity
Common Questions About Power Platform Licensing
- Can I combine licence types?
- Yes. Assign Per User to heavy creators, Per App to specialised app users, Pay-as-You-Go for ad-hoc flows, and mix Power BI tiers; all within one tenant.
- Do I need Office 365 or Dynamics 365?
- No. Power Platform and Power BI licences are standalone; you only need an Azure AD account.
- Can I switch licence types later?
- Yes. Administrators can reassign licences at any time to match changing needs.
Power Platform Licenses Service Access Options
⊙ Power Automate
⊙ Dataverse
⊙ AI Builder
⊙ Premium connectors
⊙ One flow scoped to app
⊙ Dataverse (scoped)
⊙ Premium connectors (app-bound)
⊙ Premium connectors (metered)
⊙ Azure subscription tagging
⊙ Publish to web (public only)
⊙ App workspaces
⊙ Sharing & collaboration
⊙ Paginated reports
⊙ AI visuals
⊙ Larger datasets & refresh rates
⊙ Multi-geo deployment
⊙ On-premises Report Server
Note: Trial and community plans are intended for individual use, proofs-of-concept and development (not production).
Always verify your chosen licence includes the connectors, capacity and governance features your organisation requires.
We really ❤ helping UK organisations to master Power Platform. Our only question is: Will it be yours?
What is Power BI used for?
Power BI is a business intelligence & reporting facility which allows users to analyse integrated business data with immersive visual insights through reports, dashboards, charts & graphs.
What is Power Automate used for?
Power Automate is an integrated service used to produce & manage automated workflows across multiple Apps, devices & data sources.
What is Power Apps used for?
Power Apps is a tool that allows you to rapidly create responsive business Apps which work across & integrate with different devices & platforms.
What is MS Dataverse used for?
Dataverse is a scalable and customisable data platform and database engine which streamlines data organisation-wide. It couples with Power Platform's suite of data driven tools to deliver relevant insights, workflows and Apps.
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What Power Platform courses can you choose from?
Power Automate Training in the UK
- Microsoft Power Automate Introduction
- course duration - two days
- Microsoft Power Automate Advanced
- course duration - two days
Power Apps Training in the UK
- Power Apps Introduction
- course duration - two days
- Canvas Apps for Power Apps Training
- course duration - three days
Power BI Training in the UK
- Business Intelligence with Power BI Training (Online version)
- course duration - one day
- Business Intelligence with Power BI Training (Desktop version)
- course duration - three days
- Power BI Beginners Training
- course duration - one day
- Power BI Intermediate Training
- course duration - two days
- Power BI Advanced Training
- course duration - three days
- Power BI Masterclass
- course duration - four days
Dataverse Training in the UK
- Microsoft Dataverse Beginners
- course duration - three days
Other Power Platform Training in the UK
- Power Apps and Power Automate Combined Training
- course duration - four days
- Power Platform Masterclass
- course duration - five days
It is also possible to take one (or more) of these Power Platform courses as part of a Microsoft 365 Masterclass.
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