Copilot Licensing Guide for SharePoint and Teams

Introduction to Copilot Licensing

Microsoft Copilot brings powerful AI capabilities into everyday productivity apps. But with multiple licensing options, choosing the right fit for your organisation can feel confusing. This guide simplifies your choices, focusing on what's relevant for SharePoint and Teams customers.

1. Compare Copilot for Microsoft 365, Copilot with Microsoft 365 Premium and Copilot Studio ✔️
2. Understand what’s included with each licence ✔️
3. Make informed decisions for your team or organisation ✔️

Overview of Copilot Licensing Options

Here's a breakdown of the three primary Copilot offerings:

Copilot Licensing Feature Comparison

Compare the key features across Copilot's core licence offerings:

Quick Decision Guide for Copilot Licensing Options

Choose your path based on your role or needs:

• If you're part of an enterprise using Microsoft 365: choose Copilot for Microsoft 365 per user
• If you're an individual wanting AI in Office apps: try Copilot with Microsoft 365 Premium
• If you're creating custom workflows or bots: explore Copilot Studio

Microsoft 365 Licence Add-ons

To access Copilot for Microsoft 365, organisations must hold qualifying Microsoft 365 plans such as E3 or E5. However, Copilot itself isn't included by default — it requires an additional paid Copilot licence add-on per user.

This add-on unlocks AI features across apps like Teams, SharePoint, Word, Excel, and Outlook. Admins should review their tenant licensing to ensure both the base M365 plan and the Copilot add-on are active for eligible users.

For full details, visit Microsoft's Copilot licensing page.

FAQs: Common Questions About Copilot Licensing

Can I use Copilot Pro without Microsoft 365?

Copilot Pro was a standalone subscription for supported apps like Word and Excel. This functionality has now been replaced by the Copilot integration available with a Microsoft 365 Premium Plan as of December 2025.

Is Copilot Studio part of Microsoft 365?

No, it's a separate tool used for building custom Copilot bots and workflows.

Can I mix and match Copilot licensing options?

Yes, especially for hybrid teams. Just ensure users have appropriate access based on their role.

If you found this guide useful you might also enjoy:

Copilot Licensing Guide for Microsoft Excel Users.

And, 10 Copilot Prompting Tips For Beginners.

Copilot's integration with Teams and SharePoint creates a powerful productivity and automation funnel for business communications and content management and enables you to customise Copilot's responses for your internal knowledge base.

Why Choose Our Copilot Courses?

• Reliability: We have a reputation built on trust and upon two decades worth of experience and expertise in the technology and training industries.
  
  
• Step-by-Step Courses: Instructor-led Copilot training provided in-person with engaging step-by-step demos, lessons and hands-on exercises.
  
  
• Q&A Courses: Dynamic and interactive Copilot courses with ample time for questions and answers.
  
  
• Flexible Courses: Expert tuition from experienced and trusted specialists, tailored to your team's knowledge level and learning needs, and covering the Copilot skills that your trainees need most.
  
  
• Small Group Courses: Private, corporate Copilot training with a limit of 10 participants to ensure personalised attention.
  
  
• Scalable Courses: Can be run as one or more courses, or as a digital transformation training programme bringing entire departments and organisations up to the benchmark of Copilot knowledge you require.

SharePoint Training Reviews

Backed by almost 20 years of experience delivering outstanding training to clients across the UK

The trainer was very enthusiastic and engaging which created a great working environment. I have learnt a lot and the trainer was able to answer all questions very well.
R Rudge, Polytherics (SharePoint User Training Cambridge, East of England)

Really good, Stuart very knowledgeable and approachable, very comprehensive info and feel quite well equipped to try all this for myself.
Anon, Scottish Book Trust (SharePoint Site Owner Training Virtual Classroom)

Scott is engaging and lovely and knows his stuff. The course is brilliant, I cannot wait to get it up and running. We would highly recommend it to anyone. Thank you so much.
J Wade, Leeds City College (SharePoint Masterclass Training Leeds, West Yorkshire)

Really pleased with the coverage of the course. Really informative.
C Owen, Systagenix (Administration for SharePoint Training Skipton, North Yorkshire)

The format worked well and the training was extremely helpful.
J Olson, Hogan Lovells (SharePoint Training London)

The training here went really well and the trainer was brilliant.
H Batley, Matthey (SharePoint Training Hertfordshire)

Being able to tailor the course to our requirements was good.
N Bevan, Occam (Training for SharePoint Site Collection Administrators South West)

Beyond expectations.
P Barnwell Character World (Administration for SharePoint Training Stockport, Greater Manchester)

Very happy with the learning outcomes from today and looking forward to implementing them for our dept.
R Blaney, SIS TV (SharePoint Training Milton Keynes, Buckinghamshire)

The tutor was knowledgeable and answered questions well.
J Byrne, Gemserv (Sharepoint training London EC3)

The trainer was very knowledgeable. Great session! Thank you.
S Courbet, Readsoft (Sharepoint training Milton Keynes, Buckinghamshire)

The session was excellent and he covered everything I needed.
K Sefton, Barclays (Sharepoint training Manchester, North West)

I felt it covered everything I needed to know. Very thorough and straightforward
S Blevins, Smith & Nephew (Sharepoint Training York, North Yorkshire)

Course content excellent. Trainer very hands-on.
D Inwood, Plus Dane Group (Sharepoint Training Liverpool, Merseyside)

Just a quick note to commend Jonathan on his work at Control Risks over the last three sessions. He was an asset to your company and I would happily use him again in the future.
L. Jenkins, Control Risks (Sharepoint Training London SE1)

Really informative.
A Bagge, Arbuthnot (Sharepoint Training London EC2Y)

Trainer was very clear and concise. Very Good!
B Lockwood, Herefordshire Council (Sharepoint Training Hereford and Worcester)

The trainer had great presentation styles; informal, informative, passionate and extremely knowledgeable. I really enjoyed the course.
S Faust, Pearson Technology (SharePoint Training, The Strand, London)

The course was very comprehensive, and provided enough information to be absorbed in 2 days.
C Davidson, Marine Management Organisation (Sharepoint Training Newcastle upon Tyne)